What To Know About Your Sunday Wedding

We receive a number of inquiries each year from engaged couples who have chosen to have their wedding on a Sunday. And, of course, some of those inquiries turn into booked events in which we are privileged to participate as DJ entertainers.

Sunday weddings may provide couples with options they ordinarily wouldn't have. Many wedding vendors; venues, caterers, photographers, etc. offer discounts for events that happen on Sundays as there are fewer of them happening.  Saturday evenings are typically in high demand and experienced professionals don't have trouble booking them well in advance. So, for financial reasons alone, a Sunday might be a good idea.

Sunday weddings seem to be ideal for DIY couples who plan to implement at least some of the event themselves or with the help of family members and friends.  They may provide food for their reception or do their own decorating and it seems (although I could be wrong) that venues, caterers and other professionals tend to be more understanding of couples who want more direct involvement on a Sunday. I guess, what I'm saying is that many Sunday weddings tend to be less formal than most Saturday evening weddings and for those people who are more comfortable planning a casual celebration, Sundays are perfect for them.

A brief word of caution - many popular sporting events happen on Sunday.  This blog article is being written just hours before the Super Bowl. So unless you want your wedding to compete against the attention of a major sporting event, check a calendar to be sure your wedding is happening on a day free of such potential conflict.

My main suggestion to couples planning a Sunday wedding is to get the timing right.  By this I mean, start early and end early. I say this because many inquiries we receive initially ask for DJ entertainment during a typical Saturday evening timeline, say 6PM to midnight.  I can share with you as an observer of many Sunday events, most people will not stay till midnight on a Sunday.

We have been programmed since childhood to use Sundays as a day to prepare for the coming week, right? We do laundry, complete homework, run errands, etc. just so we can be ready for the coming week and most of all, Sundays are for getting to bed early.  The following day is after all a work day for adults or a school day for the kids. Asking people to disregard their psychological and physical programming is a tall order. I have observed the tendency of guests to want to leave early even if the celebration is full of energy and moving full steam ahead. There seems to be an internal clock inside some people that says, ok time to go home, even if that means leaving at 9PM.

Some people plan their Sunday wedding on a three day holiday weekend such as Labor Day weekend, thinking that their guests have the next day off, so they'll be able to stay later. There is some degree of truth to this and you might be able to go to 11PM on a holiday Sunday.  Still, many people listen to their internal clock and leave early even though they could stay longer.

My recommendation is to use your Sunday wedding as a 4 or 5 hour afternoon celebration:

2PM to 7PM or 3PM to 8PM

Or, if you desire an evening celebration:

4PM to 9PM or 5PM to 10PM

I have DJ'd wedding receptions on Sundays that successfully went late (meaning almost everyone stayed to the end) but they are rare. I believe you and your guests will be better served if you plan your Sunday wedding with the appreciation of how we are programmed. More people will stay the entire time to celebrate with you if you simply plan to start a little earlier and end a little earlier than a typical Saturday night reception.

I look forward to your thoughts and input on this topic. As always best wishes on your special day!

So You're Engaged, Now What?

You'd be surprised at how many people ask advice of their wedding DJ about all aspects of the wedding.  Brides and grooms know that an experienced DJ has witnessed hundreds of wedding ceremonies and receptions, so we should have some value to provide, right?

So many newly engaged couples tell us that they don't know where to begin.  In other words, they don't even know how to start thinking about their wedding day.  That's the goal of this blog post, to help you develop a strategy for how to think about your wedding.  And, the best part of this suggestion is that it involves going out on a date!

If you're newly engaged, you've probably been dating for a while now.. So, going on a date to develop a strategy for wedding planning should be easy for you and even fun.  Your very first task is to develop a value structure for your wedding day.  I don't mean value in the sense of money, although it will ultimately help determine your budget.  I mean, value as in priorities.

Plan a date for just you and your fiancé.  No one else is permitted at this point to join you in your discussion.  Ideally, plan a date where you and your fiance can have a relatively uninterrupted, focused discussion about your wedding day, dinner at your favorite restaurant, a walk in the park or something like that.  The goal of your discussion is to prioritize the elements of your wedding day experience.  When you think about your wedding day, what's most important to you?  Is the setting most important because you desire a rustic outdoor experience?  Or, is the food most important?  What about entertainment? Try to have agreement between the two of you as to the top three or four priorities.  Here are a some questions in no particular order to help you get there:

• Is it important to you to have your wedding during a particular season (for those who live in areas that enjoy seasonal changes). Do you envision a spring wedding or a fall wedding?
• Do you prefer a small gathering or a large gathering?
• What words would you use to describe the type of experience you want to have?  Describe your wedding in just one or two words, for example - elegant, festive, informal, casual, traditional or other such description.
• Is it important to you to be married in a church or will you want a secular ceremony elsewhere?
• Is the venue or physical setting important to you?  For example, do you want an indoor experience or an outdoor experience?
• When thinking about what you want guests to remember most about your wedding day, what are they? Delicious food?  Great entertainment? Beautiful floral arrangements?

There are many more questions along these lines, of course, but you see where we're going here.  By the time your date is over, you should have an agreed consensus about the top three or four priorities for your wedding day.  It should be such that if you can guarantee that these top priorities are fulfilled, you will enjoy the wedding of your dreams and everything else is really secondary.

Why is this exercise important for you to do?

• It will give you and your fiancé a shared idea for what you want to happen.  You'll both be on the same page for the most important decisions that are yet to come.
• Others will give you a ton of unsolicited advice that will throw you off your game if you don't have your top priorities already lined up.  Now you'll be able to reply to well intentioned advisors by simply saying, thanks for your ideas but we've already discussed it and we're going with an outdoor wedding.
• Your priority list will help you figure out your budget.  Be willing to pay a little more for those things that you've given top priority and be ok with spending less on low priority items.
• You'll be better able to describe to your hired wedding vendors and professionals exactly the type of experience you want them to help you create. They will appreciate your thoughtfulness and candor.
• Knowing your top priorities will help you put together a step by step action plan.  What to put in place first, who to call and when, etc. 

After your date, you should have a wedding day priority statement that summarizes your vision for the perfect wedding day.  Here are a few examples:

• We want our wedding day to be a casual gathering of a small group of family and friends to happen on an early fall day at a rustic venue.  It's important that the food be out of this world!  We'll have a DJ play background music but if no one dances, that's ok because we're not really about the dancing anyway.

• We want our wedding day to be an elegant gathering of about 300 guests in an urban setting overlooking the skyline of the city.  Music and dancing is key to our celebration!  We'll have a florist provide minimal decor to add to the venue's charm.

• We want our wedding day to be a festive gathering of about 150 guests to happen on an early summer day at an outdoor venue under a tent.  Great food is a must!  Amazing floral arrangements will highlight the garden feel of the venue.  We'll have a small jazz band play background music during the reception.

This exercise will only work if you both understand that your initial goal is NOT to plan every detail of your wedding day in one sitting.  It just isn't a realistic goal and you'll both end up very frustrated if you try to do it.  The goal of your date is simply to agree on the top three or four wedding day priorities.  Once you have your agreed priorities in place, you can then bring trusted friends and advisors into the discussion to help with the details.  You'll find that if you begin your wedding planning activities by identifying top priorities first, everything else will fall into place pretty nicely.

I hope you found this wedding planning tip helpful.  Enjoy your date and please leave comments or suggestions for others in the comment section.  Best wishes!

Click here if you want to learn more about our DJ service or receive a price quote for your upcoming event!

Tips for Visiting Guests at Your Reception

Almost all of our clients, brides and grooms, share with us early in the planning process that one of their concerns is a slow moving reception.  They tell us they've been guests at other wedding receptions and they've experienced confusion about what's happening next, boredom, and a general - when will this party start - anxiety.  They don't want a slow moving, disjointed flow, or lack of flow, to their own reception.

One thing that often slows down the flow of the reception is when the bride and groom attempts to visit each table of guests, typically during dinner or toward the end of dinner.  Ironically, they are sometimes the reason for the very slowdown that they didn't want to happen in the first place. This is because most people do not know how to "butterfly" around a room.  If you've ever noticed a butterfly in a garden, you'll see that it quickly bounces from one flower to the next, not staying in any one place for very long.  For us humans, this is a learned skill that only priests and politicians have mastered.  It's precisely because their main goal when floating through a room is to say hello, be noticed, welcome guests and then move on.  It's not to engage in any type of drawn out reminiscing or storytelling.  It's not that they don't enjoy reminiscing or storytelling, it's just that they know this isn't the right time for it, if they want to honor and acknowledge all guests.

Brides and grooms, let's do a little math.  If you have 200 guests in a room and they are sitting at 25 tables of eight guests per table - how long will it take you to visit all tables if you spend just 3 minutes at each table?  The answer, a whopping one hour and 15 minutes!  What's happening during this time?  The DJ or band can't get the dancefloor going because traditionally, the first dance belongs to the bride and the groom.  I can tell you that this is one of the most frustrating points in the evening for DJs.  We often feel stuck because we know guests are getting antsy for the dancing to begin, yet we need

Two minutes at each table!

to wait for the bride and groom to finish their butterflying.

This blog article is not meant to talk you out of butterflying, although there are other options that we can cover in another post.  The purpose of this article is to give you a few easy tips to be an awesome butterfly!

1) Understand your goal is to thank and welcome guests, not to engage in storytelling.  Storytelling takes time and you can't control the duration of the story if you're not the one telling the story.  Many of your guests know that you're on a schedule but some have no idea about your reception timeline and will immediately begin to share a story about their recent vacation to Alaska.

2) Keep moving.  It's difficult to pin you down if you're physically moving.  Do the slow walk but don't stop for very long.  If you do stop, make it for just a few seconds to give someone a hug or shake hands.  Move on.

3) Stay together.  Have you ever heard the saying, divide and conquer?  This is true with couples who butterfly a room.  If you get separated, you'll never be able to visit all tables as a couple and you'll literally lose each other at your own reception.  Hold hands while you visit each table.

4) Blame the DJ.  I give my clients permission to use me as an excuse for moving on to the next table.  If you feel caught in the grips of a storyteller, simply say John, I want to hear more but our DJ has us on a tight schedule.  Or, Jenny let's get together to talk more, our DJ needs us soon to cut our cake, have our first dance, or whatever is next.  They'll understand and you won't seem rude about leaving on your own accord.

5) Two minutes or less.  Trust me, you will lose all sense of time on your wedding day.  So, try to keep under 90 seconds to two minutes or less at each table.  That will keep you to about 45 minutes, which is manageable and won't kill the flow of your reception.

Some clients suggest that they will eat their dinner quickly, knowing they'll be first served.  That will give them time to visit guests while guests are eating and thus not impede the timing of the reception.  This can certainly work as a time strategy but if you stop to think about it, do you really want to rush your dinner on your wedding day?  After a long day, you'll be hungry and need a brief rest.  Think about your dinner as half-time for your wedding day.  I think it's better to relax for a bit, enjoy your dinner and be an effective butterfly later.

I hope these butterfly tips help you to keep a fun exciting flow to your wedding reception.  If you have other strategies, please share them with us and our readers in the comment section.  Best wishes!

Click here if you want to learn more about our DJ service or receive a price quote for your upcoming event!

Who Will Pour the Drinks at the Head Table?

This is the one thing that is almost always overlooked at the wedding reception.  It's a small thing and it won't ruin your night, but hey, why leave anything to chance on your big day?

It's about an hour into your reception and all of your guests are enjoying cocktails and looking forward to a delicious dinner.  It's at this point where your DJ will want to do introductions to formally get the event going.  Your DJ does a fine job organizing the members of your bridal party for the entrance and he gets the attention of all of your guests, not always an easy task by the way.  The introductions go well and everyone is pumped to get on with the party.  You are all in the dining area and next on the agenda are the long anticipated toasts!

Your best man and maid of honor are extremely nervous but ready to go nonetheless.  But wait, you discover that no one has poured drinks at the head table.  All of your guests have something to drink but you have empty glasses... Somewhat embarrassing.  You'll either go ahead with the toasts anyway - with empty glasses OR you'll all scramble to the bar to get something which will appear a bit silly and will interrupt the flow of the evening.

I've learned as an experience DJ to check the drink situation at the head table before starting with the introductions.  And, sure enough, it's the one thing most often forgotten.  I think it's because everyone just kind of assumes that someone else will do it, that it never gets done.

As you plan your reception be sure to know ahead of time who will be responsible to make sure drinks are ready for you at the head table, or sweetheart table if it's just the two of you.  Ask your catering team if this is part of the service they provide, often it's the case but not always.  Is this something your bartender will do for you?  Don't assume, ask.  Sometimes it's a designated family member who makes sure drinks are ready for you when you enter.  In any case, be sure that someone has been delegated the task.  You'll be glad that you planned for it when you are introduced to your table and your DJ will have one less thing to worry about.  Cheers!

Click here if you want to learn more about our DJ service or receive a price quote for your upcoming event!